CHAPTER-XI

FOLLOW UP ACTIONS

11.1 STANDARD OPERATIONS PROCEDURE (SOP)

FOR DISTRICT CONTROL ROOM, ROING

TELEPHONE/FAX: 03803-222948

DEPUTY COMMISSIONER

LOWER DIBANG VALLEY DISTT: ROING

START IMMEDIATELY ON RECEIVING FLOOD, FIRE/EARTHQUAKE WARNING OR INFORMATION ABOUT ANY OTHER EMERGENCY

1. Officer in charge of Control Room: The control room shall be in overall charge of the Deputy Commissioner. In the absence of DC, ADC, PD, DRDA, HoD, DRRO, Field officer, AMDO or any other officer or staff on duty at that point of time shall remain in charge of Control Room. The person in charge of control room shall be personally responsible for implementing the SOP. She/he shall take all decisions as outlined below and sign for the Deputy Commissioner on all reports mentioned below. S/he shall not wait for orders from anybody.

2. Assembly in Control Room: Following staff and officers shall assemble in the Control Room on getting any information from any source about any emergency. Apart from these, any other officer or staffs who get the information from any source will reach the Control room.

2.1. DC, ADC, PD DRDA, DRRO, Field Officer, EAC, Roing, Tax & Excise Superintendent, COs, EACs DMO, DFCSO, DIPRO, AMDO

2.2. All staffs of DCR section, representatives of development section, PA to DC & ADCs.

3. Getting the Control Room ready: Following preparatory steps will be taken up for keeping the control room functional during emergency.

3.1. Shift two more phone lines to control room.

3.2. Shift the police VHF of SP’s & DC’s room to Control room.

3.3. Keep a radio with new batteries ready.

3.4. Hire 3 generator sets.

3.5. Stock 2 barrels of Kerosene and Diesel for running the generator sets.

3.6. Charge the battery of VHF set of control room and staff car.

3.7. Charge the battery of inverter.

3.8. In case of major earthquake warning, arrange four extra batteries.

3.9. Charge the satellite phone and test it.

4. Alert all field officers: BDOs, COs, MOs, , Police, Industries, Telephone, Agriculture, WRD, DRDA, ICDS, IFCD, DFSCO, PWD, PHED, RWD, Panchayat leaders, MLAs, MPs, Station Director, All India Radio. DIPRO shall inform the media. Warning shall be issued in the following format:

Emergency Warning Message No. Dt.

To: SP/ All BDOs/ COs/ SDOs/ Medical Officers/ EE IFCD / EE WRD/ GM Telecom/ DIPRO/ DUDA/ DDSE of Schools, Station Director All India Radio/SP(P)/DFO

(Space for message)

DC, ROING

5. Call up the officers and ensure that they remain in headquarters.

6. Prepare a logbook for recording chronological sequence of events.

7. Food and Kerosene:

7.1. Check up availability of food (rice, chuda and Ghur) and kerosene at block headquarters, with storage agents and other inaccessible pockets. SDOs, COs, & BDOs shall contact all Storage Agents. They shall personally visit the godowns and verify the stocks. The Agents shall remain present at the store round the clock. BDOs shall immediately depute one officer to the place where the storage godowns are located.

7.2. Seize the godowns. DFCSO, DTO, MI and one EAC shall remain in charge of godowns. Owners of the godowns shall be actively involved.

7.3. Direct the godowns and FCI to remain open on all days, including Sundays and holidays, till situation gets back to normal.

7.4. Inform the godowns at ROING (HQ) and their concerned local administration for supplying food stocks.

7.5. Start movement of food stock and Kerosene Oil from block headquarters to areas that are likely to be cut-off.

7.6. Start movement of food stock and K. Oil from district headquarters to block headquarters.

8. Check availability of sand bags

Get sandbags from the nearest locations.

9. Health sector: Make a rapid assessment of the following.

9.1. Check up the stock of medicines, bleaching powder, and halogen tablets. If necessary, send immediate requisition.

9.2. Start movement of medicines, bleaching powder, etc. to PHCs/CHCs.

9.3. Ensure that medical officers are in place at the PHCs and CHCs through police stations, blocks and Tahasildars.

9.4. District Medical Officer shall decide the locations of camps.

9.5. All CDPOs shall be teamed up with the MO of PHC/ CHC with their vehicles and supervisors.

10. Vehicles: Requisition 8 small and 15 big vehicles immediately. Further requisition will be made as per need.

11. Empower field officials to requisition vehicles. Send 10 requisition forms to each COs, BDO and Police station.

12. Ask Circle Officers of Roing, Paglam, Dambuk, Hunli, Koronu, etc to remain ready for supply of stocks of rice and chuda.

13. Close educational institutions after making an assessment of the seriousness of the emergency.

14. Veterinary measures: Immediately contact Field Officials of Vety Department and tie up the supply of cattle feed. District Vety Officer shall make assessment of vaccines and fodder availability.

15. Air Dropping Zones: Use the lat-long book for identifying the air dropping zones. Make an advance list of villages where air dropping may be needed.

16. Each JE of WRD, IFCD, Hydro Power and NHPC & IFCD, RWD, PHED, PWD shall keep ready a gang of 20 persons with axes and saws. They will also have one chain-pulley system ready.

17. Requisition the services of officers who have been effective in the past. Allot areas to them with full powers of decision making on the spot.

18. Make a thorough assessment of relief items available in stock at different places.

19. Functional distribution of work: Following functional distribution of works shall be done. Each team will have staff and resources. The team leader will have full powers to take decisions

19.1. Transportation Team

19.2. Stock and Store Team

19.3. Finance team

19.4. Information and Office Documentation Team

19.5. Food and other relief items team

19.6. Civil Society and International Organizations’ co-ordination team

20. Civil Society Organizations: Get in touch with civil society organizations. Allot them areas or functions. Get them introduced to the field functionaries. Ask them to prepare a list of volunteers. Make a quick inventory of their resources. Contact RR&DM Department, DC,Roing, SP (Police) and other NGOs. Make a quick assessment of district needs and expectations from different agencies.

21. Press briefings: Press briefings play a very important role in disaster management. Daily press briefs will be issued at 1600 hours. Written information will be issued. Following format will be used.

Lower Dibang Valley District Press Note No. Dated:
		Total	Affected	Remarks
1	Blocks/ towns
2	Villages
3	Population
4	Severely affected areas
5	Rescue measures
	ITBP/ BRFT/NHPC
	Police/ Fire brigade
	Other agencies
	Exemplary events
6	Relief measures	Qty	Villages covered	Days covered
	Rice
	Chuda
	Other dry food
	Kerosene Oil
	Polythene sheets
	Tents
	Cattle feed
	Halogen tablets
	Medicines
	Air dropping sorties
7	Casualties
8	Missing reports
9	Cattle death
10	Civil Society Organisations
11	Damage to property	Number	Approx Value
	Roads
	Embankment breaches
	Schools
	Other public buildings
	House damage
	Electrical installations
	Others
12	Prospects in next 24 hours
13	Message for people
14	Other details

22. Message to public over All India radio should be specific. Apart from the warning, it should include the following three points.

22.1. Take shelter in nearest pucca building.

22.2. Keep cattle tied in open spaces.

22.3. Keep sufficient dry food.

23. Regularly contact Director, RR& DM, DRRO, FO (DM)., Home Secretary, SP/PS/ Secretary/ Addl. Secretary to Chief Minister, Chief Secretary and Health Secretary.

24. Give written orders for identifying places for starting free kitchens. Issue clearance for 3 days.

25. Regularly check up http/::www.roing.nic.in/drm_home.htm, and other related web sites.

26. Keep spare copies of district maps. Jurisdiction maps of all irrigation divisions shall be kept ready in good numbers.

27. Get mobile phones for COs, EACs, other officials and neighboring BDOs/ SDOs

28. Contact State Bank of India and BSNL for making available VSAT network in case of failure of all communication channels.

29. Contact Control Room of the IFCD & Police station, Roing

30. Requisition all IB/ Rest sheds.

31. Requisition School/ College for army/ police forces.

32. Direct all field officers to hire generators and keep sufficient oil for running them.

33. Direct all police stations to keep spare batteries for VHF.

34. Looking at the onset of emergency and after making quick preparations, convene Emergency meeting of important official and non-official agencies. Give them clear instructions.

35. Make a duty roster. Important officials cannot afford to break down together.

11.2 General Advance Preparedness

11.2.1 Police Department

• Ensure functioning of the warning system.
• Formation of team
• Delegation of areas
• Formation of Zones/Sub-Zones

Early Warning Dissemination	Yes	No
Keeping close contact with DRRO & FO(DM) Deploy personnel to guard vulnerable embankment points Alert Police officials to remain at the Head Quarter
Evacuation
Deployment of police staff at risk point Arrangement for the safety of property of the people Arrange rescue kits Support staff and volunteers during evacuation operation Assist fire brigade personnel in their efforts Maintain law and order situation
Search and Rescue
Deployment of police staff at risk point Arrangement for the safety of property of the people. Arrange rescue kits. Support Block staff and volunteers during evacuation operation Assist fire brigade personnel in their efforts Maintain law and order situation
Relief Operation
Giving escort or guard to the relief items stored or transported

Police Department During Disaster

Early Warning Dissemination	Yes	No
Collection of vital information Inform DRRO & FO (DM) after getting authentic message
Evacuation
Deployment of police staff at risk point Arrangement for the safety of property of the people Arrange rescue kits Support staff and volunteers during evacuation operation Assist fire brigade personnel in their efforts Maintain law and order situation
Search and Rescue
Deployment of police staff at risk point Arrangement for the safety of property of the people. Arrange rescue kits. Support Block staff and volunteers during evacuation operation Assist fire brigade personnel in their efforts Maintain law and order situation
Shelter Management
Deploy Constables/ Home Guards to different flood/Safe shelters Maintenance of law and order Arrangement of police personnel for the safeguard of the shifted marooned families
Relief Operation
Assist district administration in supply and distribution of relief materials. Deploy police personnel near relief godowns Escort relief carrier vehicle and personnel Maintain Law and order

11.2.2 General Advance Preparedness

Department of Relief, Rehab & Disaster Management

• Holding of natural calamity meeting in the month of May and October.
• Joint inspection
• Formation of Zones/Sub-Zones
• Review progress
• Arrangement of transport, based on the risk assessment , for evacuation
• Provision/arrangement of rescue kit at risk prone area.
• Equipments to be ready
• Formation of team
• Delegation of areas

Department of Relief, Rehab & Disaster Management

Early Warning Dissemination	Yes	No
Close contact with FO & DRRO Informing all concerned /public through revenue field Functionaries Alert revenue officials to remain at the Head Quarter
Evacuation
Propagation for evacuation Arrangement for the safety of property of the people Arrange rescue kits
Search and Rescue
Deployment of RIs and other supporting staffs to assist in rescue operation Propagation for evacuation Arrange rescue kits

Department of Relief, Rehab & Disaster Management

During Disaster

Early Warning Dissemination	Yes	No
Collection of on the spot report from field functionaries Dissemination of day to day position about the disaster at all levels Liaison with block
Evacuation
Search group go around to rescue the left over people in the risk areas
Search and Rescue
Search group go around to rescue the left over people in the risk areas Arrangement of boats and transports for the web are stranded in collaboration with block administration/ police/ fire brigade/ volunteers Reporting casualties/ missing persons Maintenance of law and order being local magistrate
Damage Assessment
Assessment of houses collapsed by Town Magistrate Assessment of agricultural land cast by Town Magistrate Assessment of agriculture losses by Agriculturist/ Horticulturist

11.2.3 General Advance Preparedness

Health Department

• List out the staff with contact address
• Stock position of the sub-center and PHC/AWCs
• Prepare the plan and indent for stock
• Train paramedical staff/ ANMs / male health workers / volunteers/task forces/ Anganwadi workers for use and providing minimum health services to the community.
• Arrange for mobile health unit for inaccessible areas
• Disaster Management Committee at village level
• Health awareness campaign
• Re install telephone connection
• Arrangement of vehicle for uninterrupted mobility
• Repair of Sub Centers buildings
• Registration of Birth /Death and other vital events
• Dis-infections of Drinking water Sources thrice before flood season at least, one month before

Health Department Pre Disaster

Early Warning Dissemination	Yes	No
Medical and Paramedical staffs will be directed to join Head Quarter immediately Settings of a Control Room and will be kept operational for 24 hours Delegation of duties /Area distribution Request DMO and requisition of vehicle Meeting of Sector MO/Supervisors Record keeping
Evacuation
Arrangement of medical help for the rescued/ injured persons
Search and Rescue
Arrangement of medical help for the rescued /injured persons
Medical Aid
Deployment of staffs in their respective areas with medicines. Check the stock and collect the required stock from district office Arrange emergency room ready with all equipments and staff Delegation of duty at PHC for 24 hours services Meeting with the volunteers/ ANM/AWW and distribution of work as per the need

Health Department During Disaster

Shelter Management	Yes	No
Provision of medicine and deployment of paramedical staff Provision of medical help to the needy Provision of Halogen Tablets and use of Disinfectants for the temporary latrines
Relief Operation
Stock pilling of medicines /disinfectants in the risk prone areas Maintenance of Stock Register
Health and Sanitation
Disinfections of drinking water sources IEC activities regarding safe drinking water, disposal of human and animal wastes Check the stock and collect the required stock from district office Arrange emergency room ready with all equipments and Staff
Infrastructure Restoration
· Repair sub carters Buildings if necessary

Health Department during Disaster

Evacuation	Yes	No
· Arrangement of medical help for the rescued. · Inform to respective paramedical staff regarding evacuated people.
Search and Rescue
Arrangement of medical help for the rescued/injured persons
Medical Aid
Deployment of staffs in the cut off areas with medicine Check the stock and collect the required stock from district office Delegation of duty at PHC for 24 hours services Meeting with the volunteers and distribution of work as per the need
Shelter Management
Provision of medicine and deployment of paramedical staff Provision of medical help to the needy
Carcass Disposal
Registration of deaths and issuing of death certificates Distribution of disinfectants to the volunteers to dead bodies
Relief Operation
Provision of temporary medical relief centers Distribution of medicines and halogen tablets Treatment of the victims and daily report to District control room
Health and Sanitation
Disinfections of drinking water sources taking steps to check any possibility of spreading any epidemics in the community
Infrastructure Restoration
Report to DMO of damaged health centers and supply of equipments

Health Department Post Disaster

Early Warning Dissemination	Yes	No
IEC activities regarding health and sanitation
Medical aid
Co-ordination deployment of outside medical/ paramedical staff and members of NGOs/ INGOs charitable organizations Check the stock and collect the required from district office. Arrangement of medical help for the needy. Treatment of emergency cases and provision will be made to transfer the acute cases to State Referral Hospitals like R K Mission, General Hospital Naharlagun if necessary
Carcass Disposal
Registration of deaths and issuing of death certificates Distribution of disinfectants to the volunteers to dead bodies

11.2.4 General Advance Preparedness

Irrigation & Flood Control Department

• Holding of natural calamity meeting in the month of May and October
• Awareness generation
• Formation of Zones/Sub-zones
• Review progress
• Provision/ arrangement of sand bags in risk prone area
• Equipments to be ready
• Formation of team
• Arrangement of vehicle
• Delegation of areas

Irrigation & Flood Control Department Pre Disaster

Early Warning Dissemination	Yes	No
Suspension or cancellation of all leaves of instruction to the concerned person to join head quarter immediately. Arrangement of all-important telephone line and number in order · Arrangement or requisition of Jeeps/ Trekkers/ Auto Rickshaw to disseminate received warning information to the population of vulnerable/ weak places. Maintenance of record for information generation and dissemination. Co-ordinate with District Administration Deployment of concerned staff to update information regarding water level and velocity of flowing water in the rivers as well as about possible breaches, scorings, piping, seepages etc. Ensure deployment of country boats at vulnerable points. Rain recording and submission of report to District Control Room. Arrangement of sand bags
Infrastructure Restoration
Identification of vulnerable points and possible beaches. Arrangement of sand bags and other necessary material and equipments Repairing of vulnerable roads and embankments

Irrigation & Flood Control Department During Disaster

Infrastructure Restoration	Yes	No
Guarding vulnerable roads and embankments Repairing piping and seepages found in vulnerable points. Arrangement of materials for repair of roads and breaches in the embankment for post disaster operation

Irrigation & Flood Control Department Post Disaster

Early Warning Dissemination	Yes	No
Damage assessment Identification of areas for clearance Delegation of team Monitoring of work Proposal to the government for repair and restoration

11.2.5 General Advance Preparedness, DRDA &WRD, PWD Department

Ø Identification of weak-points

Ø Repair of weak roads/structures/canals before hazard season

Ø Stockpiling of building material

Ø Arrangement of equipments for road clearance

DRDA &WRD, PWD Department Pre Disaster

Early Warning Dissemination	Yes	No
Suspension or cancellation of all leaves of instruction to the concerned persons to join head quarter immediately. Arrangement of all-important telephone line and number in order. Maintenance of record for information generation and dissemination Co-ordinate with District Administration Clearance of roadside dead trees posing threat to communication, life and electricity.
Infrastructure Restoration
· Retrofitting and repairing of weak govt. buildings/structures · Repairing of road network

DRDA &WRD, PWD Department Post Disaster

Infrastructure Restoration	Yes	No
Damage assessment and report preparation Repairing of affected/ damaged govt. building structure Clearance of debris to reinstall communication

11.2.5 General Advance Preparedness, PHED & Water Supply Department

• Installation of tube-wells
• Site visit and report preparation
• Awareness generation for using bleaching
• Helping BDO during emergency
• Supply of drinking water during emergency
• Site selection and water test
• Collection and storing of K-018H2s test stripe, bottle, bleaching, halogen tablets, tube well accessories
• Area wise deployment of staff, fitter, Mason, APD

PHED & Water Supply Department Pre Disaster

Early Warning Dissemination	Yes	No
To inform all its staff members to report their respective headquarters Close contact with BDO Arrangement of water tankers Procurement collection of water purifiers Stockpiling of accessories Repairing the defunct tube-wells Raising platforms/height of the tube wells in low-lying areas.
Shelter Management
Installation of emergency tube-well/tankers near the shelter sites Bleaching/disinfections of drinking water sources Supply of halogen tablets
Health and Sanitation
Lab-testing of drinking water if necessary Bleaching of drinking water sources Aware community regarding to use safe drinking water
Infrastructure Restoration
Checking, repairing and construction of tube-wells Stock pilling of accessories

PHED & Water Supply Department During Disaster

Shelter Management	Yes	No
Supply of drinking water Supply of poly pack containing safe drinking water Distribution of halogen tablets Informing community particularly the evacuees regarding use of safe drinking water
Health and Sanitation
Lab-testing of drinking water if necessary Sticking red and green stickers respectively for the polluted and safe drinking water sources especially tube wells Bleaching of drinking water sources Aware community regarding to use safe drinking water
Cattle Camps
Supply of drinking water through installation of temporary tube-well/provision of water tankers

PHED & Water Supply Department Post Disaster

Shelter Management	Yes	No
Withdrawal of temporary tube-well installed near shelter sites Use of bleaching powder
Infrastructure Restoration
Checking/washing/repairing of tube-wells to put it back to its normal condition
Cattle Camps
Withdrawal of temporary tube-wells Use of bleaching powder

11.2.6 General Advance Preparedness, Animal Husbandry (AH) Department

• List out staff members with contact address
• Vaccination of cattle population
• Provision of supply of yearly medicines
• Arrangement of mobile health units in inaccessible areas
• Health awareness campaign
• Arrangement of vehicle for uninterrupted mobility
• Repair of LI centers and other necessary equipments

AH Department Pre Disaster

Early Warning Dissemination	Yes	No
On receipt of warning ask all the staff to join duty immediately Deployment of staff to the inaccessible areas Regular maintenance of records Co ordination with higher authorities
Evacuation
Mobilize community to evacuate cattle population to the nearest elevated places with the help of the LI
Search and Rescue
Support villagers and farmers to help in rescuing trapped cattle Provide first aid to the injured cattle
Health and Sanitation
Distribution of disinfectants where cattle reside

AH Department During Disaster

Early Warning Dissemination	Yes	No
Record keeping Information dissemination to concerned quarters (Sub-Divisional Vet. Officer) Maintenance of regular flow of information
Search and Rescue
Co-ordination with village volunteers and villagers to search and rescue trapped animals
Medical Aid
Provide first aid to the affected animals record keeping
Cattle camps
Supply of medicines and cattle feed record keeping

AH Department Post Disaster

Medical Aid	Yes	No
Vaccination immediately after the flood/cyclone and treatment to prevent epidemics
Carcass Disposal
Collection and disposal of dead bodies Maintenance of record Issuing of certificates against dead animals insure Distribution of disinfectants, the place, where animals were buried or cremated
Medical Aid
Provide first aid to the affected animals Record keeping
Carcass Disposal
Issuing of death certificate for the insured livestock
Health and Sanitation
Provision of vaccination, if possible. Record keeping

11.2.7 General Advance Preparedness, Electric Department

• Regular identification of faults
• Regular checking and repair of weak points/Transformers
• Stockpiling of equipments/accessories
• Skill development training/orientation
• Precautions/protections near high voltage electric equipments installed
• Stopping illegal consumption of electricity

Electric Department Pre Disaster

Early Warning Dissemination	Yes	No
Alert all staff to get back to their respective head quarters Retrofitting of weak points if found Disconnection of electricity in the event of an emergency Arrangement of alternative energy sources such as generators and fuel for generators
Infrastructure Restoration
Replacement of weak electric poles/wires Checking and correcting private connections Stockpiling of necessary equipments and accessories

Electric Department During Disaster

Early Warning Dissemination	Yes	No
Disconnection of electricity to the affected areas

Electric Department Post Disaster

Infrastructure Restoration	Yes	No
Uninterrupted power supply to the Medical/Block Office and other Important institutes Damage assessment and transmission of the same to higher authorities Quick installation/repair of damaged infrastructures Early restoration of power supply to the affected areas

11.2.8 General Advance Preparedness, Non – Government Organizations (NGO)/CBOs

· IEC activities on disaster management

· Community mobilization

· Ensure regular meeting of NGO co-ordination cell

· Disseminate all govt. aided programme to the community

· Ensure regular mock drill

· Ensure regular bleaching / use of disinfectants in the drinking water sources

· Organize workshops seminar meeting/training on community based disaster management

· Long term mitigation strategies

NGOs/CBOs Pre Disaster

Early Warning Dissemination	Yes	No
Alert all the concerned volunteers to close contact with NGO/GP/BDO immediately Arrangement of all – important telephone line and number in order. Engage Volunteers to disseminate received warning/ information to the population of vulnerable / weak places Attend emergency meeting of BDMC, NGO Co-ordination Cell, organize village Disaster Management Committee (VDMC) meetings. Maintenance of record for information generation and dissemination Co-ordinate with Block Administration, BDMC/VDMC Incase of flood provide information to the Block Control Room regarding water level and velocity of flowing water in the rivers as well as about possible breaches, scouring, piping, seepages etc Support Block Administration regarding deployment of country boats at vulnerable points
Evacuation	Yes	No
Assist Eos / VLWs by deploying Trained Volunteers to the vulnerable points. Propagation for evacuation Organize evacuation operation Provision of shelters for evacuees and domestic animals in the selected flood shelters and mounds respectively. Handover the charge to VDMC Chairman (Village Committee) Task Force and FO/VLW collectively to manage shelters and inform Block Administration
Search and Rescue
Assist Block Administration in arranging Rescue Kits and equipments. Deployment of Trained Volunteers in the strategic points. Assist Eos/VLWs to organize rescue operation
Medical Aid
Facilitate that Medical and Para Medical Staffs are available in their respective villages. Ensure status of medicine stock
Shelter Management
Ensures opening of the identified flood shelters for the evacuees and hand over the shelter management charge DPC. Arrange for temporary shelters, if required Provision of temporary latrine and portable water source near the shelters. Check rumors by facilitating DPC/ Task Force to disseminate information regarding weather conditions and its future developments. Arrange safer places, preferably mounds for animals Deploy volunteers to maintain peace
Relief Operation
Assist Government personnel (Teacher / VLW / EO / MI) in charge of storage godowns / transportation and distribution of emergent relief. Motivate communities to store food stuff and other essential items in safer places for the emergency period Assist VAS in stock piling of fodder in the risk prone areas. Ensure stock piling of tents, medicines, & kerosene oil

NGO/CBOs During Disaster

Warning Dissemination	Yes	No
Collect and disseminate authentic information regarding weather forecast, movement and velocity of the cyclone, possible rain, amount floodwater released from Kala Dam, Sunei Dam, river Subarnarekha and Kansabansa to the communities. Try to check rumors. Collection of local flood condition reports and passes on to Block Administration, DCR and Media for possible support. Make spot visit to see embankments, constant hourly contact with irrigation department to ensure the dispatch of sand bags to weak points, etc. Collection of information on places where breaches occurred / likely to occur due to seepage / over topping / damage to embankments
Evacuation
Keep record of the evacuated people at different locations. Provision of medical and counseling support for the evacuees. Arrange transport for seriously injured / ill persons to UPHC or nearest PHC.
Search and Rescue
Search group go around to search and rescue left over or trapped people on the affected areas. Provision of shelters for the victims. Provide medical help, if needed, transport to nearest PHC/CHC Record keeping and information dissemination to Block Control Room
Medical Aid
Provide information of evacuees sheltered in different locations to the medical team. Ensure medicines are reached to the affected areas with the help of volunteers. Ensure proper treatment of the victims or injured. Facilitate Charitable Organizations work hand in hand with UPHC Medical Team. Arrange transport both road and water ways to the outside medical team and volunteers, if required Record keeping
Shelter Management
Ensure proper management of flood shelters by DPC / Task Force Keep daily situational / status report Ensure registration of the evacuated people sheltered

NGOs/CBOs Post Disaster

Medical Aid	Yes	No
Facilitate and Co-ordinate village task forces/CBOs Institutions reach the spot without any bottlenecks. Record keeping. Inform PHC to take immediate action and seek the support of District Administration if any epidemic is noticed
Carcass Disposal
In collaboration with local volunteers assist Block Administration and Veterinary Department for proper disposal of carcasses. Ensure cleanliness Use disinfectants near human and animal wastes; specially near the bodies buried or cremated
Shelter Management
Ensure people are back to their home In case houses are fully collapsed/ swept away, arrange tents for temporary shelter for the victims
Relief Operation
Organize or facilitate CBOs or private individuals to continue relief operations and/or free kitchen centers. Keeping record of damages done to home, individual person, dead and missing persons and assist Tahasildar to pay legitimate compensation. Ensure that the traders, taking advantage of the prevailing situation, do no malpractice. Assist in agriculture rehabilitation programme. Facilitate Block Administration, other Line Departments and CBOs to carry out long/short term rehabilitation pogrammes. Encourage rehabilitation of home less by CBOs Organize health programme both for people and animals by CBOs and other charitable organizations. Meeting with all stake holders and taking note of the felt experience as a reference for making future development in the GP and village Contingency Plan
Water and Sanitation
Disinfections of drinking water sources taking steps to check any possibility of spreading any epidemics in the community
Infrastructure Restoration
Assist Govt. Department (Revenue /RD/Irrigation etc) and other INGOs to go for housing and community infrastructure restoration programme

11.3 Checklist For Different Departments & Officers:

11.3.1 Check List For DEPUTY COMMISSIONER & TOWN MAGISTRATE:

PREPARED ACTION TAKEN	Y/N	REMARKS
Ensuring communication establishment of DCR with Block Control Rooms / Line Dept. Control Rooms / Zones / Sub-Zones / Neighboring District Control Room / Police Control Rooms
Test checking of receipt & transmission of messages.
Ensuring Proper functioning of communication equipments or systems.
Alternate communication arrangements in case of failure of one system.
Training & Mock drill of officials designated for disseminating a Cyclone/Flood warning.
Flow of information Up & Down as follows 1) DCR --- BCR (Zones) / Tahasils --- Sub-Zones --- G.P CR.--- Villages 2) Rev. Deptt. / SRC / IMD ---- Collector / DCR ---- Line Dept C.R./ Police C.R / RTO. / CDMO / CDVO / DIPRO.
Public address system to be kept ready along with vehicles.
Highlighting Control Room Phone No’s. .
Preparing a database for Important Tel Nos. & Alternate Tel Nos.
DCR to operate with shift (24 hours & 365 days).
Battery/Charging sets to be kept charged with arrangements for stand by Battery sets.
Detail report of the situation to be displayed for every ones information at DCR.
Adequate warning mechanism to be ensured for evacuation.
Officers at different control rooms to be designated as Nodal officer for evacuation.
Co-ordination between Dist. Administration with NGOs / CBOs etc.
Pre placements of Power & country boats at weak & Vulnerable points
Mapping of cyclone shelters serving Vulnerable villages.
Identification of Mounds & Cattle sheds.
Army assistance / Special task group to be pre prepared.
Rescue groups to be Mock drilled.
Co-ordination with Police force / Police arrangements / Fire brigade staff.
Contact Person / Address / Telephone No. of different Private / Govt. Vehicle to be kept in advance.
Organizing vehicles / ambulance for immediate assistance to the affected mass.
Community assistance in road clearance.
Passenger carrying buses / transportation etc. to be diverted away from Disaster sites.
Areas to be identified & cordoned off.
Public information centers activated.
Gender / Old age issue must be taken care of.
Ensuring advance stocking of resource for evacuation equipments like ladders, rope, petromax lights etc.
Safe route / alternate route charts from / to weak & Vulnerable points.
Evacuation routes not to be blocked for long time.
Order of evacuation should be a) Seriously injured & sick b) Children, women, Handicapped, old age c) Able bodied.
Petrol / Kerosene Oil / Diesel to be kept reserved in advance
Ensuring supply of Food & Water
An officer to be appointed as the relief officer.
Provision for security in a) Relief receiving centers b) Transportation of relief c) Relief stored godowns d) Distribution of relief e) Relief camps f) Free kitchen centers / Feeding centers g) Relief officials h) VIP’s / VVIP’s dealing with relief distribution i) Air dropping zones
Order in advance for the requirements.
Storage of materials in advance at the inaccessible pockets.
Ensuring pre position of medical aids.
Evaluating the depth of impact of disaster at different locations.
Prioritizing the disaster sites depending upon the magnitude.
Uninterrupted supply of relief materials to Relief camps / Multipurpose shelters.
Provision for free kitchen / distribution of cooked food.
Provision for transportation.
Alternate rout chart to reach the disaster sites / weak & vulnerable points.
Arrangements for Trauma counseling facilities
Initiating helps from local NGOs / CSOs / Anganwadi members
Keeping an account of the list of private stockiest / Millers etc.
Family pack should be made in advance.
Type of relief materials to be finalized for different types of disasters,
Ensuring MSL (minimum standard limit) at all the fair price shop / Wholesalers etc.
Packed water to be pre stocked / Drinking water supply
Public address system / Public information center activated
Precautionary measures through Leaf lets / Pamphlets.
With SRC / OSDMA / RDC / Rev. Dept.
With S.P. / CDMO / CDVO / CSO / RTO
With Irrigation / Line Departments.
With Army Personnel’s NCC / NSS etc.
With Fire officer
With Private Resource persons like Doctors / Engineers etc.
With NGOs / CBOs / CSOs
With neighboring district HQ.
With Student mass
Road clearance.
Eviction of Encroachments.
Arrangements for alternate routes
Identification of Causalities.
Preparing reports on UD cases.
Electricity restoration.
Transportation / communication restoration.
Water supply restoration.
Normalcy restoration.
Restoration of Educational Institutions.
Weak & Vulnerable areas.

11.3.2 Check List For S.P.

PREPARED ACTION TAKEN	Y/N	REMARKS
Ensuring communication establishment of Dist. Police H.Q. with P.S./ O.P.s / DCR/Divisional Commissioner/Neighboring Police H.Q’s .
Test checking of receipt of transmission of messages
Ensuring Proper functioning of communication equipments or systems.
Alternate communication arrangements in case of failure of one system.
Training & Mock drill of village volunteers, task force members for disseminating a earthquake/Flood warning.
Public address system to be kept ready along with vehicles.
Highlighting Control Room Phone No’s. & other important PH no’s.
Preparing a database for Important Telephone Numbers.
Adequate warning mechanism to be ensured for evacuation.
An officer to be designated as Nodal officer for evacuation.
Community assistance in organizing emergency transport of seriously injured to the Medical center.
Antisocial elements identified and taken care of.
Community assistance in road clearance.
Traffic management, Patrolling on State/National High ways and roads leading to disaster sites.
Roads to be identified to made a) One way b) To be blocked.
Passenger carrying buses etc. to be diverted away from Disaster sites.
Security provisions in a) Shelters b) Transit camps c) Hospitals & Medical center.
Areas to be identified & cordoned off.
Public information centers activated.
Co-ordination with Army personnel in rescue and evacuation.
Ensuring advance stocking of resource for evacuation equipments like ladders, rope, petromax lights etc.
Alternate route charts for weak & Vulnerable points.
Provision for security in a) Relief receiving centers b) Transportation of relief c) Relief stored godowns d) Distribution of relief e) Relief camps